Improve Team Communication and Productivity with These Top Software Choices
Your team looks to you to lead them in the right direction when it comes to getting things done. This means they also rely on you to provide them with the appropriate tools to communicate with one another and get through their workflows so that you can achieve your goals.
Providing these resources and tools for your team can be a big responsibility. The good news is that there are a lot of great software and tools to choose from, so you can ensure your team has everything they need. In this guide, we share some top software choices to help you help your team. Find out more about them below!
Spike Collaboration Tool
One of the most effective ways to help your team communicate and be more productive is through collaboration. This collaboration tool is all about giving your team a space to take care of business and do so with ease. The Spike collaboration tool integrates existing email accounts into a useful platform and provides a whole host of other features too.
Here, you can bring your team together to a private place where they can chat, email, have meetings, and get work done. They don’t need to switch from app to app to manage tasks or send a quick chat. They can do it all right here. With communication and collaboration at their fingertips, what more could they possibly need?
Give your team members a place where they can load documents and have access when they need it. When you don’t all work side by side in cubicles, you need a general location where everyone can access and share things. Sources like Dropbox provide you with secure cloud storage. Your team members can drop documents here, share them with each other, and access them anywhere they have access to Dropbox.
Dropbox even has mobile apps, so if someone is needing to access something from a phone or a tablet, it’s right there for them to do so. This helps save on personal storage and puts important things all together in one place.
Zoom or Video Conferencing
You will find that some software provides a video conferencing option in them. If you already possess software that has this, then you are set. If you don’t, you can take advantage of Zoom for your team. This is a great way to meet, see each other’s faces, and collaborate with meetings. Zoom also has chat capabilities if you need those. The real benefit of this is the ability to meet and talk through video when you can’t all be in one place.
You can set up Zoom accounts for free, but you will have some limitations on meeting time allowances through the free version. With premium options, you can host huge meetings, record calls, and more.
While we mention Zoom here, there are some other similar options as well. A few of the alternatives include Microsoft Teams, GoTo, and Webex.
If you have workflows and processes, Monday.com is a great team task management software. There are tons of task management options out there, but this one takes that management to the next level. If you need something more detailed and involved, this could be a great fit. Here, you can set up workflows and processes so that completed tasks generate the next task for the next party.
Monday.com is a deep task management solution that even allows you to set up boards, charts, workflows, and status reports. It’s the ultimate form of task management and a great way to keep the whole team involved in the workflows and processes.
Confluence is a stand-alone tool that could be a valuable asset for your team. Here, you can place notes, procedures, and even documentation that provide the team with answers and direction. Consider this your library of how-tos and procedures so that your employees have a place to reference.
While you can create policies and procedures anywhere, Confluence makes it easy to keep it all together. In addition, your team members can collaborate here and add ideas, diagrams, and files to better back up the library.
Productivity and communication are only as good as the tools available to your team. At a minimum, you want to provide them with software that will help them organize and communicate, and you have a lot of options for doing so. When you provide the team with these resources, you will find that things run more smoothly and efficiently. That ultimately leads to improved processes, which is always a win!
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